Our Privacy Policy

Last Updated: March 2024

At Washington Commercial Registered Agent LLC we believe that privacy isn’t an option—it’s a right. Any customer data we acquire will only be used for the business services our company provides.

Our Privacy Policy, included below, is a complete and detailed explanation of how we gather, manage, and use customer data.

A Note About Data Privacy in Washington

Washington doesn’t have the strongest privacy laws. However, the state does offer some protections for consumers and their data. For example, under the Washington Unfair Business Practices-Consumer Protection Act, all Washington businesses are required to shred, erase, or significantly modify client information when disposing of data (RCW 19.215.020). This means that information such as account numbers, passwords, credit card numbers, driver’s license numbers, and social security numbers must be made undecipherable through any means necessary.

Of course, Washington Commercial Registered Agent LLC is already dedicated to protecting your data, and we go above and beyond what the state requires. We’ll never put your personal information in a vulnerable or questionable position, and we never (read: never ever) sell client or user data to marketing firms.

Our security is built to protect data from unauthorized access, theft, or loss while still prioritizing availability to ensure that systems and data are accessible when needed through the processing of data accurately and completely. We also place an emphasis on confidentiality by limiting access to data based on authorized roles allowing us to protect client privacy through the safeguarding of individuals’ personal information.

Accommodations for Disabilities

The Washington Commercial Registered Agent LLC Privacy Team is committed to providing assistance to clients with disabilities. If you have any difficulties reading our Privacy Policy, please reach out to us for assistance by email or phone:

Email: agent@washingtonregisteredagent.com
Phone: 1-888-704-7214

Our Privacy Policy Agreement

The following Privacy Policy explains how Washington Commercial Registered Agent LLC and its affiliates (collectively “we” and “us”) collect, use and disclose personal and business information we collect from you and about you. It applies to all of the interactions we may have with you including your use of our website, telephone calls, email exchanges, etc.

Because this Privacy Policy is part of our Terms of Service, it governs your use of our services and products (“Services”) and, by using our Services, you accept the terms of this Privacy Policy.

1. Governing Law
   This site is intended for use in Washington and elsewhere in the United States of America. We attempt to protect the personal information of all users of our site and we attempt to comply with local data protection laws to the extent they apply to our Services, but our site is targeted to United States citizens and our policies are directed at compliance with those laws.
2. Users Outside of the United States
   If you are located outside of the United States of America, you should be aware that your personal information will be transferred to the United States of America, the laws of which may differ from the laws of your country. If you are located in a country outside of the United States of America and voluntarily submit personal information to us, you thereby consent to the general use of such information as provided in this Privacy Policy and to the transfer of that information to, and/or storage or processing of that information in, the United States of America and you understand that your information may be available to government authorities under lawful orders and laws applicable there. By requesting our Services, you consent to the transfer of information to countries outside of your country of residence, including the United States, which may have different data protection rules than those of your country. Individuals within the European Union (“EU”) have a right to object to our information collection and processing, however it should be noted that the right to object is not absolute. In order to render Services to you and your business as your service provider, we have a legitimate interest, and statutory obligations, to maintain updated and accurate information about you and your business.
3. Children Under the Age of 13
   Our Services are not intended for use by children under the age of 13 and we do not knowingly collect personal information from children under 13.
4. Retention Period
   At a minimum, we will retain your information for as long as needed to provide you Services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We may maintain some or all of this information in our archives even after it has been removed from the site.

How We Use Your Information

Client information is used to help us continually personalize and improve each customer’s experience when using washingtonregisteredagent.com. We may also use the information in the following ways:

1. Provide Services to you
   We collect information to send you email or postal mail, perform tasks required to complete a purchase transaction, provide customer support, or provide other types of customer relationship management and fulfillment. We may also use your information to optimize or improve our Services and operations, for example training and quality assurance.
2. Fulfilling legal and compliance obligations
   We collect information in order to fulfill our legal obligations. Examples of this may include satisfying regulatory screening requirements in connection with entity formations, responding to subpoenas and other legal requests for information, and maintaining records as required in our role as Registered Agent. We may also collect information for the purpose of detecting fraud or other suspicious activity.
3. Analytics
   We collect information for use in performing various types of analytics. For example, we use information to analyze how visitors interact with our website, where visitors to our website arrive from and exit to, pages visited, links clicked, text entered and mouse movements to understand site usage, to detect fraud and potential threats and improve our services.

The Kinds of Information We Collect

The following types of client information may be collected:

1. Identifying Information
   This category includes information such as name, address, telephone number, email address, banking information, credit card and debit card number, social security number, Federal Tax Identification number, account numbers, user name, Internet Protocol address (“IP address”) and other online identifiers.
2. Commercial Information
   This category includes information such as legal entity name, business entity or filing, registered agent, officers, directors, managers or members of an entity, communications contact, other business related information, Services purchased, and other purchasing or consuming histories or tendencies.
3. Internet Information
   This category includes information such as your internet browser, browsing history on our website, search history on our website, information about the device you are using to access our website, and information regarding your interaction with our website or advertisements. We may also collect information about visitors to our website such as browser settings, operating systems, referring/exit pages and clickstream data.
4. Audio Information
   If you interact with our customer service personnel, we may record the phone call or retain the email string for quality assurance purposes.

Who We Share Your Information With

Except as disclosed in this Privacy Policy, we do not disclose personal information to any companies not part of Washington Commercial Registered Agent LLC or its parent, subsidiaries, affiliates, agents, partners, or related entities. Although, as discussed below, we may provide some personal information to certain service providers and other third parties, in no event will we sell your personal information as part of a customer list or similar transaction for unrelated parties to independently market to you.

1. Service Providers
   We may share personal information with agents, affiliates, partners or other third parties that perform functions on our behalf, such as analytics, credit card processing, advertising measurement, etc. These entities have access to the personal information needed to perform their functions and are obligated to maintain the confidentiality and security of that personal information. Service providers are not authorized to use the information we share with them for any purpose other than providing services to us or to you.
2. Required by Law
   We may disclose information as required by law, such as in response to a subpoena, a lawful request by a public authority, including to meet national security or law enforcement requirements, or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a legal request.

The Sources We Use to Collect Information

1. You
   The majority of information that we collect will come directly from you when you complete a form online or speak to us on the phone. We may also collect information indirectly about you when you interact with our website, through the use of cookies and other tracking technologies as described below.
2. Related Entities
   We may collect information about you from another party. For example, if you are a member or manager of a limited liability company that is formed through our website, we may be given information about you in order to complete your state filing.
3. Service Providers
   We may collect information about you from our service providers. Service providers are entities that we have contracted with to provide us with services to help fulfill our business needs.
4. Business Partners and Affiliates
   We may collect information about you from our business partners and affiliates. For example, we may receive information that you are interested in a Service that we offer.
5. Publicly Available Information
   We may collect information related to you from publicly available sources of information, including government records. For example, we may collect information about whether your legal entity is in good standing with a certain State.

Cookies and Similar Technologies

We use “cookies” to further personalize your experience using our website. A cookie is a text file that is placed on your device by a web server. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. If you register an account with us, a cookie allows us to recall your specific information on subsequent visits. This facilitates the process of recalling your personal information so that when you return to our website, the information you previously provided can be easily retrieved. Most web browsers automatically accept cookies, but you can typically modify your browser settings to decline cookies if you want to. If you choose not to allow cookies, this may impact your ability to log into your account or experience the full interactive features of our Services.

We also employ a technology called web beacons or “clear gifs” that help us track referrals from our partners and affiliates and better manage content on our website. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track online movements of web users.

Our partners and affiliates may use cookies and web beacons to collect information about your activities on our site. The use of tracing technologies by our service providers, technology providers or other third parties is not covered by our Privacy Policy.

How We Secure Your Information

We are fully committed to helping you maintain your privacy. Personal information collected by the site is stored in operating environments that are not available to the public.

Our security procedures mean that we may occasionally request proof of identity before we disclose your personal information to you. In certain telephone and in person transactions, we may ask for certain client identifiers or other information to verify your identity before conducting the transactions you have requested.

Please understand that while we try our best to safeguard your personal information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure. We periodically review our security procedures to consider appropriate technology and methods to secure information.

Information for California, Texas, and European Residents

Your Data Protection Rights

The State of California passed the California Consumer Protection Act of 2018 (CCPA) followed by the California Privacy Rights Act of 2020 (CPRA).

The State of Texas passed the Texas Data Privacy and Security Act (TDPSA) in 2023.

The CCPA, CPRA and TDPSA grant consumers rights concerning digital privacy and personal data, including the right to review any personal information collected by businesses, opt out of personal data sales, and request that a business delete personal information. Additionally, consumers have the right to receive equal treatment and pricing when exercising these rights. Certain exemptions may apply which will decrease or eliminate our obligations under the CCPA, CPRA and TDPSA.

Likewise, the General Data Protection Regulation (“GDPR”) allows individual residents of the European Union (“EU”) to submit a verifiable request for us to provide them with certain information including: i) specific pieces and categories of personal information that we have collected about them; ii) the categories of sources for that information; iii) the legitimate interest for collecting their information; and iv) the categories of third parties with which their information is shared.

European residents also have the right to object to the collection or processing of their information or to submit a request for deletion of their information under certain circumstances. These rights, however, are not absolute, and we may decline to stop collection/processing or decline to delete information when retention is allowed by law, for example, when we have an on-going business relationship with the person, we have a continued need to use the information, or we need to retain the information in order to comply with a legal obligation.

We do not, and will not, sell or share your information to third-parties (as defined in the CPRA and TDPSA).

WE DO NOT share your personal information that is intended to or result in targeted advertising.

We already limit the use of any Sensitive Personal Information we gather from you to that which is necessary to perform the services and/or goods you hired us to perform but you have the right to request us to “Limit the use of Sensitive Personal Information.” Sensitive personal information includes: a social security number, account log in information, financial information, geo-location, racial or ethnic origin, religious beliefs, sexual orientation, health information, bio-metrics, and the contents of communications to us, unless we were the intended recipient of the communication. This is not an absolute right, and we may decline to limit the use of Sensitive Personal Information under a qualifying exemption.

You have the right to request copies of your personal data.

You have the right to request that any information you believe is incomplete or inaccurate to be corrected.

Non-Discrimination

If you exercise your rights under the California Consumer Privacy Act of 2018 (CCPA), California Privacy Rights Act of 2020 (CPRA), Texas Data Privacy and Security Act (TDPSA) or the General Data Protection Regulation (GDPR), we will not provide discriminatory treatment to you.

In Texas, you have the right to appeal our denial of a request. If we reject your appeal, you may contact the Attorney General at Consumer Protection | Office of the Attorney General .

If you would like to submit a request about your data, obtain additional information, or appeal our denial of a request, you may do so by emailing agent@washingtonregisteredagent.com or by calling our toll free number at 1-888-704-7214.

After you submit the request, you will be asked to verify your email address and you may also be asked to provide additional information in order to verify your identity. We will attempt to verify your identity by asking for information that matches the information that we have previously collected about you. Where this is not possible, we may request that you submit additional documentation for verification. Please note that, in accordance with the CCPA, CPRA and or TDPSA we will not be able to satisfy your request until we have verified your identity.

You may designate an authorized agent to make a request on your behalf. In order to designate an authorized agent to make a request, you must provide us with your written permission for the agent to make the request on your behalf, or provide us with a signed power of attorney. We will also need to verify valid government issued identification for both you and the agent.

Contact Us

Questions regarding our Privacy Policy or our privacy practices in general should be directed towards our Privacy Team.

Washington Commercial Registered Agent LLC Privacy Team
Email: agent@washingtonregisteredagent.com
Phone: 1-888-704-7214